Answered July 2026

You will likely remain Canada‑tax resident and U.S. tax nonresident, with Canada taxing all wages and rents and U.S. federal tax reaching U.S. workdays—but New York may tax the full salary unless Toronto is a real employer office, and every TN reentry is inspected.

“I am about to be hired for a W2 job in NYC on a TN visa, but I plan to work mostly remotely from Toronto and only travel to the US a couple of days a month. How will my taxes work given I have a primary residence and rental properties in Canada, and will there be any complications re-entering the US back and forth on my TN visa?”

Summary

This arrangement is workable, and frequent Toronto–New York travel is not itself barred by the TN rules. The manageable part is keeping the employer, payroll, work-location records and TN story consistent before the first paycheck and first trip.

Your result has two independent forks: your federal tax residence and whether New York treats Toronto as a real employer office or merely your preferred remote location.

U.S. federal nonresidentlikely

This is the likely branch if you spend fewer than 31 days in the United States in 2026, or if you otherwise avoid the weighted 183-day . If you meet that test but spend fewer than 183 actual U.S. days in 2026, maintain a Canadian tax home and closer ties, and have not pursued permanent residence, claim the on Form 8840. As a nonresident, federal wages are allocated by where you physically work; Toronto days are foreign-source and NYC days are U.S.-source [IRC 7701(b); IRS Publication 519; 26 CFR 1.861-4(b)(2)(ii)(A)].

Treaty-resident of Canadafallback

If domestic U.S. day counting makes you resident but your permanent home and center of vital interests remain in Canada, the U.S.-Canada can assign treaty residence to Canada. You then compute U.S. tax as a nonresident on Form 1040-NR and generally attach Form 8833; this is separate from Form 8840 [Treaty Art. IV(2); IRS Publication 519; Form 8833 instructions].

Full U.S. tax residenthigh-day case

If you meet the U.S. residence test and neither the closer-connection exception nor the treaty tie-breaker gives Canada the controlling residence, the United States taxes worldwide income. Your Canadian rental income then goes on the U.S. return, generally Schedule E, as well as on your Canadian return [IRS Taxation of U.S. Residents; IRS Topic 414].

Toronto is only your conveniencetax trap

If NYC remains your primary office and the employer merely allows you to work from Toronto, New York can source normal Toronto workdays to New York under the , potentially taxing nearly the whole salary even while federal tax reaches only physical U.S. workdays [TSB-M-06(5)I; NY Tax telecommuting FAQ].

Toronto is an employer officebest setup

If the employer makes Toronto your assigned primary work location, the work genuinely requires duties outside New York, or your home office satisfies New York's test, normal Toronto workdays are outside New York and only actual New York workdays enter the allocation [TSB-M-06(5)I].

Your Canadian residence, Canadian home and rental properties strongly support a Canada-centered position, but actual day counts, homes and personal/economic ties control.

Read the full explanation

Watch out for

A W-2 does not settle tax residenceYour TN classification and W-2 label do not decide whether you are a U.S. tax resident. Count every U.S.-presence day under the ; if you do not meet both its 31-current-year-day and weighted 183-day thresholds, you are a nonresident under the domestic test [IRC 7701(b); IRS Substantial Presence Test].
The commuter exclusion probably does not fitCanadian commuter days are excluded only when you return to your Canadian residence within 24 hours and make those commutes on more than 75% of all workdays in the working period. Working most days in Toronto and visiting New York only a couple of days monthly ordinarily fails that 75% test, and overnight trips fail the 24-hour definition, so count those U.S. days [IRS Publication 519].
New York may tax the Toronto daysIf your assigned or primary office is in New York and Toronto work is merely permitted for your convenience, the treats normal Toronto workdays as New York workdays. Mere permission to work remotely is not enough; the Toronto location must be required by the work or qualify as a under New York's test [TSB-M-06(5)I; NY Tax telecommuting FAQ].
The treaty's 183-day wage exception fails hereEven if you spend no more than 183 days in the United States, Treaty Article XV(2)(b) also requires that the pay not be borne by a U.S.-resident employer or its U.S. permanent establishment. A NYC employer defeats that branch; the separate Article XV(2)(a) exemption can still apply if remuneration attributable to the U.S.-exercised employment does not exceed US$10,000 for the calendar year [U.S.-Canada Treaty Art. XV(2)].
A U.S.-only payroll setup is not enoughCRA says an employer outside Canada without a Canadian place of business still has the same Canadian payroll responsibilities when paying a Canadian-resident employee. Before the first paycheck, the employer needs Canadian payroll registration, deductions/remittances and T4 reporting for the Canadian work arrangement, alongside correct U.S. reporting for U.S. work [CRA T4001].
New York tax may leave a credit gapCanada's is limited by foreign-source income, and CRA locates employment income where the duties are physically performed. Because the treaty covers U.S. federal income tax—not New York tax—do not assume Canada will fully credit New York tax imposed by New York's convenience rule on duties performed in Toronto [Income Tax Act s.126; CRA Folio S5-F2-C1; Treaty Art. II].
Each border crossing is a new inspectionTN documentation is marked multiple entry and is permitted for the unexpired I-94 period when the employer and professional activities are unchanged, but every applicant for admission or readmission must still be inspected. A new employer, changed professional activities, expired I-94, inconsistent answers or inability to show temporary intent can therefore cause delay or denial [8 CFR 214.6(b), (e), (g); 8 USC 1225(a)(3)].

Next steps

These actions align your employment contract, TN admission, payroll and tax filings before one inconsistency creates tax or border trouble.

Before accepting the offer

Make Toronto the written work location

Have the agreement identify Toronto as your assigned or primary work location rather than saying only that remote work is allowed. If the employer wants New York days excluded under the route, it must build the record required by TSB-M-06(5)I—either the primary factor or at least four secondary and three other factors; permission alone does not satisfy the rule.

Requirements

Offer letter or employment agreement
Toronto residential/work address
Expected Toronto and New York workday schedule
Business reason, if any, that the work must be performed from Toronto

Before doing any work in the United States

Match the TN authorization to this employer

If your current TN I-94 already covers this same employer and professional activities, 8 CFR 214.6(g)(1) permits for its unexpired remainder without a new letter or prescribed readmission fee, though carrying the current letter and credentials reduces avoidable questions. If the employer or professional activities are new, obtain new TN authorization at a Class A port, international airport or U.S. preclearance station before performing the new job in the United States; the employer letter must cover every item in 8 CFR 214.6(d)(3)(ii).

Requirements

Proof of Canadian citizenship
Employer letter naming the listed TN profession
Detailed U.S. professional duties and anticipated assignment length
Degree, licence or other required credentials
Remuneration terms
Current I-94 if you already hold TN status

Before the first paycheck

Set up Canadian and U.S. payroll

The employer must open the Canadian payroll program account required by CRA T4001, calculate Canadian deductions/remittances for this Canadian-resident arrangement and produce a T4, while allocating U.S. wages and U.S. employment taxes to U.S. services. Under the Social Security Agreement's territorial rule, routine Canada work is under Canadian coverage and U.S. work is under U.S. coverage unless the facts support a ; the 60-month detached-worker exception is not automatic for a newly hired worker whose normal base is Toronto.

Requirements

Signed work-location agreement
Projected salary
Projected U.S. and Canadian workdays
Canadian address and tax identifiers
Current TN/I-94 details

Before the first treaty-exempt U.S. payment

Claim the US$10,000 treaty exemption if it fits

If total remuneration attributable to employment exercised in the United States will not exceed US$10,000 for the calendar year, give Form 8233 to payroll to claim Treaty Article XV(2)(a). If it will exceed US$10,000, do not use the separate 183-day exemption: because the NYC employer bears the pay, Article XV(2)(b) is unavailable even when your U.S. days stay below 183. There is no employee filing fee for Form 8233.

Requirements

Projected compensation attributable to U.S. workdays
Completed Form 8233
Canadian treaty-residence facts

From the first trip

Keep one day-and-work-location ledger

Record U.S.-presence days separately from workdays and preserve each I-94 from https://i94.cbp.dhs.gov/home. Use the ledger for the , federal wage allocation and New York's allocation. Do not remove a day as a Canadian commuter day unless you returned to Toronto within 24 hours and qualifying commutes exceeded 75% of all workdays in the working period.

Requirements

Entry and exit dates
Flight or land-travel records
Daily physical work location
Pay periods and total workdays
Copies of every I-94

After year-end

File the U.S. and New York returns

For 2026 wages subject to U.S. withholding, file Form 1040-NR by April 15, 2027 under the recurring 15th-day-of-the-fourth-month rule. Attach Form 8840 if you met the weighted test but claim the ; attach Form 8833 if the overrides domestic U.S. residence. File New York Form IT-203 by April 15, 2027 if you have New York-source wages; do not add NYC personal income tax because you are not a NYC resident. No filing fee applies to these income-tax returns, although tax due and late-payment charges are separate.

Requirements

Forms W-2 and any Form 1042-S
Day-and-work-location ledger
Final U.S. and New York tax withheld
Form 8840 facts if using closer connection
Form 8833 facts if using treaty residence

By April 30 after the tax year

File the Canadian return and rental schedule

File the 2026 Canadian T1 and pay the balance by April 30, 2027. Report foreign employment in Canadian dollars on line 10400 if it is not on a T4; use Form T776, with gross rent on line 12599 and net rent or loss on line 12600. Calculate eligible federal and Ontario amounts on Forms T2209 and T2036, but do not count on a full credit for New York tax attached only to Toronto workdays. There is no CRA filing fee.

Requirements

T4 and U.S. wage statements
Bank of Canada conversion records
Form T776 rental income and expense records
Final U.S. federal and New York tax liabilities
Forms T2209 and T2036 calculations

Every U.S. trip

Carry a consistent TN travel file

Explain truthfully that you live and work mainly in Toronto and are entering temporarily to perform the listed professional duties for the named U.S. employer. Your Canadian primary home and properties can support temporary intent, but admission is never guaranteed: 8 USC 1225(a)(3) requires inspection each time. If the employer, profession or activities change, stop relying on the old I-94 and obtain new TN authorization before the changed U.S. work.

Requirements

Canadian passport
Unexpired TN I-94
Current employer support letter
Credential copies
Short explanation of the U.S. duties on that trip

Legal sources

This answer is grounded in the eCFR, U.S. Code, IRS, U.S.–Canada tax treaty, New York State Tax Department, CRA, and Social Security Administration materials.

8 CFR 214.6

TN permits multiple entries and unchanged-employer readmission during a valid I-94 period, while requiring temporary intent.

8 CFR 214.6

(b), (e), and (g)(1)

Temporary entry, as defined in the USMCA, means entry without the intent to establish permanent residence. In order to establish that the alien's entry will be temporary, the alien must demonstrate to the satisfaction of the inspecting immigration officer that his or her work assignment in the United States will end at a predictable time and that he or she will depart upon completion of the assignment. The conforming document provided shall bear the legend 'multiple entry.' An alien may be readmitted to the United States in TN classification for the remainder of the authorized period of TN admission on Form I-94 (see § 1.4), without presentation of the letter or supporting documentation described in paragraph (d)(3) of this section, and without the prescribed fee set forth in 8 CFR 106.2, provided that the original intended professional activities and employer(s) have not changed, and the Form I-94 has not expired.

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8 CFR 214.6

This lists what the TN employer documentation must establish.

8 CFR 214.6

(d)(3)(ii)

The documentation shall fully affirm: (A) The profession of the applicant under Appendix 2 to Annex 16-A of Chapter 16 of the USMCA; (B) A description of the professional activities, including a brief summary of daily job duties, if appropriate, in which the applicant will engage in for the United States employer/entity; (C) The anticipated length of stay; (D) The educational qualifications or appropriate credentials which demonstrate that the Canadian or Mexican citizen has professional level status; and (E) The arrangements for remuneration for services to be rendered.

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INA 235(a)(3) / 8 USC 1225(a)(3)

Every TN return trip remains subject to inspection; multiple entry is not a guarantee of admission.

INA 235(a)(3) / 8 USC 1225(a)(3)

(a)(3)

All aliens (including alien crewmen) who are applicants for admission or otherwise seeking admission or readmission to or transit through the United States shall be inspected by immigration officers.

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IRC 7701(b)(3); IRS Substantial Presence Test

This is the federal tax-residence day-count test.

IRC 7701(b)(3); IRS Substantial Presence Test

To meet this test, you must be physically present in the United States on at least: 31 days during the current year, and 183 days during the 3-year period that includes the current year and the 2 years immediately before that, counting: All the days you were present in the current year, and 1/3 of the days you were present in the first year before the current year, and 1/6 of the days you were present in the second year before the current year.

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IRS Publication 519 (2025)

Occasional or overnight Toronto-New York travel does not qualify for the Canadian commuter-day exclusion.

IRS Publication 519 (2025)

Regular commuters from Canada or Mexico

Do not count the days on which you commute to work in the United States from your residence in Canada or Mexico if you regularly commute from Canada or Mexico. You are considered to commute regularly if you commute to work in the United States on more than 75% (0.75) of the workdays during your working period. For this purpose, 'commute' means to travel to work and return to your residence within a 24-hour period.

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26 CFR 1.861-4

Federal wage source for an employee working inside and outside the United States is normally allocated by time.

26 CFR 1.861-4

(b)(2)(ii)(A)

Except as provided in paragraph (b)(2)(ii)(B) or (C) of this section, in the case of compensation for labor or personal services performed partly within and partly without the United States by an individual as an employee, the part of such compensation that is attributable to the labor or personal services performed within the United States, and that is therefore included in gross income as income from sources within the United States, is determined on a time basis, as defined in paragraph (b)(2)(ii)(E) of this section.

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U.S.-Canada Income Tax Convention

The treaty supplies the dual-residence tie-breaker and the two employment-income exemptions.

U.S.-Canada Income Tax Convention

Articles IV(2) and XV(1)-(2)

Where by reason of the provisions of paragraph 1 an individual is a resident of both Contracting States, then his status shall be determined as follows: (a) he shall be deemed to be a resident of the Contracting State in which he has a permanent home available to him; if he has a permanent home available to him in both States or in neither State, he shall be deemed to be a resident of the Contracting State with which his personal and economic relations are closer (centre of vital interests). Subject to the provisions of Articles XVIII (Pensions and Annuities) and XIX (Government Service), salaries, wages and other similar remuneration derived by a resident of a Contracting State in respect of an employment shall be taxable only in that State unless the employment is exercised in the other Contracting State. Notwithstanding the provisions of paragraph 1, remuneration derived by a resident of a Contracting State in respect of an employment exercised in the other Contracting State shall be taxable only in the first-mentioned State if: (a) such remuneration does not exceed ten thousand dollars ($10,000) in the currency of that other State; or (b) the recipient is present in the other State for a period or periods not exceeding in the aggregate 183 days in that year and the remuneration is not borne by an employer who is a resident of that other State or by a permanent establishment or a fixed base which the employer has in that other State.

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U.S.-Canada Income Tax Convention

The treaty's U.S. coverage is federal income tax, and Canada gives limited relief for qualifying U.S.-source income.

U.S.-Canada Income Tax Convention

Articles II(2) and XXIV(2)

The existing taxes to which the Convention shall apply are: (a) In the case of Canada, the taxes imposed by the Government of Canada under the Income Tax Act; and (b) In the case of the United States, the Federal income taxes imposed by the Internal Revenue Code. In the case of Canada, subject to the existing provisions of the law of Canada regarding the deduction from tax payable in Canada of tax paid in a territory outside Canada and to any subsequent modification of those provisions—which shall not affect the general principle hereof—(a) income tax paid or accrued to the United States on profits, income or gains arising in the United States, and (b) in the case of an individual, any social security taxes paid to the United States, shall be deducted from any Canadian tax payable in respect of such profits, income or gains.

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NY TSB-M-06(5)I

This is New York's remote-work sourcing rule and home-office threshold.

NY TSB-M-06(5)I

pages 1-2

However, any allowance claimed for days worked outside New York State must be based upon the performance of services which of necessity, as distinguished from convenience, obligate the employee to out-of-state duties in the service of his employer. In order for an office to be considered a bona fide employer office, the office must meet either: a) the primary factor, or b) at least 4 of the secondary factors and 3 of the other factors.

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NY Tax Nonresident and Telecommuting FAQ

A New York primary office can pull remote days into New York, but a Toronto resident does not owe NYC personal income tax.

NY Tax Nonresident and Telecommuting FAQ

If you are a nonresident whose primary office is in New York State, your days telecommuting are considered days worked in the state unless your employer has established a bona fide employer office at your telecommuting location. Nonresidents of New York City are not liable for New York City personal income tax.

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CRA Folio S5-F2-C1

As a Canadian resident, you report worldwide wages and rental income in Canada.

CRA Folio S5-F2-C1

paragraph 1.1

Residents of Canada are generally taxed on their worldwide income.

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CRA Line 10400

This explains how the U.S. wages enter the Canadian return.

CRA Line 10400

Foreign employment income

Report your foreign employment income in Canadian dollars. In general, the foreign currency amount should be converted using the Bank of Canada exchange rate in effect on the day the amount arises. Enter on line 10400 of your return the amount of your foreign employment income (in Canadian dollars) that is not included on a T4 slip.

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CRA Form T776 guidance

Canadian rental income remains reportable through Form T776 and line 12600.

CRA Form T776 guidance

Completing Form T776; Line 9946

If you received income from renting real estate or other real property, you have to file a statement of income and expenses. Form T776 will help you calculate your rental income and expenses for income tax purposes. This is the amount of your net income or loss for the tax year. Enter the amount from line 9946 on line 12600 of your income tax return.

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CRA T2209/T2036 guidance

Canadian foreign credits are calculated federally and provincially but depend on foreign-source income.

CRA T2209/T2036 guidance

Foreign tax credit—Line 40500

You may be able to claim the foreign tax credit if you paid foreign income or profit taxes on income you earned outside Canada and reported on your Canadian tax return. Complete Form T2209, Federal Foreign Tax Credits, to calculate your federal foreign tax credit amount. If you lived in a province or territory other than Quebec at the end of the year, complete Form T2036, Provincial or Territorial Foreign Tax Credit, to calculate your provincial or territorial foreign tax credit amount.

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CRA T4001

The NYC employer's lack of a Canadian office does not remove Canadian payroll duties for this arrangement.

CRA T4001

Non-resident employers; Opening a payroll program account

If you are an employer who is resident outside of Canada and you do not have a place of business in Canada, you still have the same responsibilities as Canadian employers, regardless of whether the Canadian resident employee carries out the services in Canada or outside Canada. You need to register for a payroll program account if you pay salaries or wages.

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U.S.-Canada Social Security Agreement

Routine work is covered where performed unless the detached-worker exception or another agreement rule applies.

U.S.-Canada Social Security Agreement

Article V

Except as otherwise provided in this Article, an employed person who works in the territory of one of the Contracting States shall, in respect of that work, be subject to the laws of only that Contracting State. Where a person who is normally employed in the territory of one Contracting State and who is covered under its laws in respect of work performed for an employer having a place of business in that territory is sent by that employer to work for the same employer in the territory of the other Contracting State, the person shall be subject to the laws of only the first Contracting State in respect of that work, as if it were performed in the territory of the first Contracting State. The preceding sentence shall apply provided that the period of work in the territory of the other Contracting State is not expected to exceed 60 months.

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Instructions for Form 1040-NR (2025)

A nonresident employee with wages subject to U.S. withholding uses the April filing deadline branch.

Instructions for Form 1040-NR (2025)

When To File

If you were an employee and received wages subject to U.S. income tax withholding, file Form 1040-NR by the 15th day of the 4th month after your tax year ends. A return for the 2025 calendar year is due by April 15, 2026. If you didn't receive wages as an employee subject to U.S. income tax withholding, file Form 1040-NR by the 15th day of the 6th month after your tax year ends. A return for the 2025 calendar year is due by June 15, 2026.

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Instructions for Form 8833

Claiming treaty residence generally requires Form 8833, with a penalty for required disclosures that are omitted.

Instructions for Form 8833

Purpose of Form; Penalty for Failure To Provide Required Information

If you take the position that a treaty of the United States overrides or modifies any provision of the Internal Revenue Code and that position reduces (or potentially reduces) your tax, you must generally report certain information on Form 8833 and attach it to Form 1040-NR. If you fail to report the required information, you will be charged a penalty of $1,000 for each failure, unless you show that such failure is due to reasonable cause and not willful neglect.

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IRS Closer Connection Exception

This outlines the closer-connection exception that can keep you a nonresident despite meeting SPT if conditions are met.

IRS Closer Connection Exception

Even if you met the substantial presence test, you can still be treated as a nonresident of the United States for U.S. tax purposes, within Internal Revenue

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These are the official rules as published on the cited dates; tax and immigration rules change.

This is general information about official processes, not legal advice, and SettleKit is not a law firm.

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